PDF invoices → importable CSV
Drop a folder of invoices. Get one row per invoice — vendor, number, tax ID, subtotal, VAT, total — and one row per line item, as CSV your accounting system or database can actually import.
Meridian Supplies
12 Harbour Road, Bristol
INVOICE
| Item | Qty | Total |
|---|---|---|
| Office chairs | 4 | 580.00 |
| Standing desk | 2 | 640.00 |
| Delivery | 1 | 45.00 |
The Excel you get back
| Item | Qty | Unit | Total | Category |
|---|---|---|---|---|
| Office chairs | 4 | 145.00 | 580.00 | Office |
| Standing desk | 2 | 320.00 | 640.00 | Office |
| Delivery | 1 | 45.00 | 45.00 | Office |
| Subtotal | 1,265.00 | |||
| VAT 20% | 253.00 | |||
| Total | 1,518.00 | |||
Drop your invoices — PDFs or photos
PDF · photo · iPhone HEIC · scan · zip · Word — mix them freely, no sign-up to try
Your first document converts free and the Excel downloads — no sign-up. $7 for a whole batch.
How it works
- 1
Drop the invoices
A folder of them, or one PDF holding a batch. It splits them apart.
- 2
It pulls the fields
Vendor, number, tax ID, dates, VAT, total — and each product line underneath.
- 3
Import it
Two CSVs: one for the ledger, one for the line items. Both ready to load.
Tax in its own column
Subtotal, VAT and total stay separate. A system that has to infer the tax from a total is a system that will infer it wrong, and an invoice without its tax breakdown is not one you can book.
Line items, not just headers
A five-page invoice with thirty products becomes thirty rows — description, quantity, unit price, tax rate, line total — so you can track cost and stock instead of retyping them.
Encoding that survives
UTF-8 with a byte-order mark, so a supplier called Kaufhaus Müller does not arrive as Kaufhaus Müller and leave you repairing a CSV by hand.
Questions people ask
- Can it read a scanned or photographed document?
- Yes. Scans and phone photos are read the way a person reads them — a crumpled receipt or a skewed scan still works, and there is no template to configure for each bank.
- What if one PDF holds many receipts?
- It splits them apart. Fifty receipts scanned into a single PDF become fifty rows; a twelve-page statement stays one document.
- Are the amounts real numbers in Excel?
- Yes. Amounts and balances arrive as numeric cells, so a column sums the moment you open the file.
- How are foreign currencies handled?
- Each amount is converted at the published rate for the date of that transaction — not today's rate. The rate and its date sit beside the figure so you can check it.
- Do I need an account?
- No. The first document converts free and you can download the Excel without an account. Pay $7 once for a whole batch; an account is only for a monthly page allowance.
- Does it work with QuickBooks and Xero?
- Yes. Alongside Excel, you can download a statement as OFX — the standard bank-data format both read — or as a ready-made CSV laid out the way each one expects: Date, Amount, Payee, Description, Reference for Xero, and the three-column Date, Description, Amount for QuickBooks, with money out already signed negative. Invoices and receipts can also come out as UBL XML for an ERP or an e-invoicing system.