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Complaint letter, written for you

Tell us what went wrong. Get a firm, polite complaint with your reference, the remedy you want and a deadline.

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Fill in what you know. Anything you skip becomes a blank to fill in later.

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Complaint letter: what to include

  • 1Your order or reference number in the subject.
  • 2What happened, in order, without exaggeration.
  • 3The remedy you want: refund, replacement, repair.
  • 4A deadline to respond.
  • 5Where you'll escalate if it isn't fixed.

Questions

Email or letter?
Either works for most complaints. Keep a copy and proof of sending; for big amounts, registered mail is safer.
What if they don't answer?
Escalate to the ombudsman or consumer body in your country. The notes under your letter name it where we could verify it.
Should I sound angry?
No. Calm, factual letters get results faster — and read better if someone else reviews the case later.

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